Risk assessment for XLR8 Zwim.

The specific XLR 8 Zwim risk assessment is summarised below.

All swimmers and buddies should read this prior to arriving at Guildford lido.

Lifeguards/Duty managers on shift.

  1. The pool will be lifeguarded at all times during the event. The event takes place swimming for 6 hours 10-4pm. 8 miles of swimming. One mile every 45 minutes.
  2. Lifeguards will be rotated to maintain concentration levels.
  3. Lifeguards will be given regular rest periods throughout the event. DMs will be available if there is a shortfall of LGs as per this risk assessment.
  4. All lifeguards will have completed a NPLQ and have their training up to date.
  5. All DMs will have their training up to date as per the Freedom Leisure company policy.

In the event of a thunderstorm, the pool will be cleared and swimming resumed 30 minutes after the last visible lightning strike. Swimmers must accept this for safety reasons.

In the event of vomit in the pool, the event will need to be stopped.

All swimmers sign a disclaimer to say that Lido staff, organiser and charity accept no responsibility. All swimmers have satisfied themselves of their capability.

All swimmers will be given an identifying wrist band upon registration and will wear it at all times when in the water. Anyone not wearing one will not be allowed in the pool.

Organiser has collected all relevant medical information that is relevant to swimming this event, recorded it, if necessary shared with Lido management in the event of illness. Appropriate adaptations made if applicable. Records will be destroyed after the event and no paper or electronic copies maintained for longer than 3 weeks after the event.

Swimming when pregnant would be deemed not appropriate given the extreme nature of this event.

Asthmatics- buddies have spare inhalers.

Diabetics must ensure that Buddies know what to do re lows/highs and where insulin is at all times.

All swimmers register in prior to event and must prove identity on the day.

All swimmers have a buddy to watch them whilst swimming, see to their needs and have read the signs of hypothermia on the website. Buddies are swimmers’ personal social, emotional, physical and mental health watch.

  1. All swimmers taking part in the event must have a BUDDY to accompany them at all times.
  2. Buddies must be on pool side while the swimmer is in the water.
  3. Buddies to monitor the swimmer at all times.
  4. Buddies must inform the event organiser or duty manger if they feel their swimmer is not feeling well or if they have any other concerns about their swimmer.
  5. Swimmers are advised to grab hold of a lane rope if they become incapable of swimming while in the water.
  6. Buddies have had same email information as swimmers, forwarded by their swimmer, have read the website- including the signs of hypothermia and dangers of swimming in cold water. Buddies get swimmer’s hot drinks, towels and warm dry clothing ready for swimmers.
  7. Buddies can over rule swimmers as to when to pull out of the event and notify the Lido staff and/ or organiser- who will then notify the Lido management.
  8. All buddies are, like swimmers, required to read the risk assessment prior to taking part. The risk assessment will be put on the website.

Prevention of hypothermia, exhaustion, cramp and or injury.

  1. The event organiser or Duty manager have the authority to stop any swimmer taking part in this event if they feel there is a risk to their personal health and safety.
  2. All duty managers are trained to prevent hypothermia and what action to take if a swimmer becomes hypothermic.
  3. Lido staff and organiser have the ultimate say over who continues or has time out to rest.

Pre swimmer checks and Previous medical conditions

  1. All participants will carry out a health commitment questionnaire and declare that they are fit and healthy to carry out the event in full.
  2. All swimmers have to declare on entry forms, any pre existing medical conditions that may relate to the taking part and the decision as to whether to accept the entry, is ultimately the organiser’s.
  3. Any medical conditions arising during the event, action to be decided by organiser or/and Lido management. Buddy to notify organiser/ Lido management should it impact the swimmer’s ability or capability.

Erecting of external hired equipment

  1. All equipment will be set up as per manufactures instructions and guidance in a safe location.
  2. All electrical equipment will be PAT tested.


  1. All external contractors/suppliers will supply public liability insurance and copies of PAT testing for any electrical equipment they plan on using.

Spectator Safety control measures

All accessible areas are maintained in good condition by the Lido staff and checked on a daily basis. A PA system will be available to ensure emergency information is relayed if applicable. A manual loudspeaker will be available in the event of a power cut.

Housekeeping re glass, pets, fire

All swimmers, and buddies are reminded that the event does not permit bbqs, naked flames, glass or pets into the event. Children are discouraged and remain the responsibility of their parents at all times. All pool slides will be out of use during the event.

The information will be emailed to all swimmers and swimmers are requested to pass on this to inform buddies and any spectators.

Risks associated with swimming in cold water

All swimmers and buddies to read this prior to entering and again closer to the event please.

In the XLR8 Zwim, rest time is of great importance.

There is less time to recover, so Buddies and participants need to focus on getting dry and warm kit plus drink and nibbles ready for when swimmers come out of the water.

Hypothermia – This can be avoided by knowing your limits and by your buddy calling time when they feel you’ve had enough. In any event, the swimmer should leave the final decision to the organiser or Lido staff. Buddies must notify a Lido lifeguard or the organiser if they suspect a swimmer is succumbing to the effects of hypothermia.

Hypothermia is a condition where the core body temperature drops. In mild hypothermia, the symptoms are shivering and mental confusion. Therefore Buddies should assume dominance.

The lifeguards have training in this area – please ensure they are aware. If you are suffering from hypothermia, you should put on warm clothing but especially a woolly hat. It is best to gradually warm up first before going into the having a hot shower. Come prepared and bring suitable warm clothing to retain the heat.

Cramp –muscles go into spasm. Extreme temperatures can bring this on. If you are suffering from cramp, alert a lifeguard/member of staff, swim to the poolside and try to gently stretch the muscle –with a buddy’s assistance if required.

Respiratory and heart conditions – Cold water can put extreme pressure on both breathing and heart conditions. If you feel yourself suffering from either, get out, notify a lifeguard or organiser and if you have an inhaler, ask your Buddy for it as they should be carrying a spare. If you are pregnant, it is not recommended that you swim in this event.

Swim wear – Wetsuits are allowed, neoprene gloves/socks, and 1 or 2 silicone hats are recommended to help retain your bodies heat. Old ex competitive wear such as long john skin suits are perfect! – make use of old gear and bring plenty of dry costumes . Extra clothing – Bring plenty of layers to put on when you get out -including a warm hat, coat, gloves and thick socks

Acclimatise – No person is immune from hypothermia. It is essential that you acclimatise yourself to cold water over a number of weeks, and gradually increase the time spent in cold water.

Ask for help – If you begin to feel faint, disorientated, ill, cannot stop shivering, cannot warm up, Buddies- please alert a lifeguard. Reminder- no pets, glass, naked flames, bbqs on the Lido grounds (by participants or spectators). No diving please- 1m deep at both ends.

Please try to raise as much sponsorship for your chosen charity. We are lucky to be healthy and able to do this event! Let’s enjoy the day with the added benefit of helping of others less fortunate.

For this event, swimmers may chose their own charity or use the G12 one- see G12 pages on website.



Organising any event requires a tremendous amount of forward planning that begins far in advance of when entries open. Because of this, we need to ensure all monies are secure before hiring, confirming and purchasing. As we keep our costs down to an absolute minimum, refunds are not possible and if - despite all our risk assessments, the event has to be cancelled by external forces, we would be unable to refund costs. This would be a very last resort and every attempt would be to avoid this situation. .



XLR8 - to be confirmed-

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